Pros and Cons of Having a Small Business Voicemail System

In any business, application of advanced technologies can contribute towards ensuring success. Your office may require a better telephone system and voice mail system to carry out effective business transactions. The success of any business depends mainly on client satisfaction. In order to maintain steady contact with clients, small business owners can make good use of the voice mail system which functions as an answering machine.

The pros and cons of having a small business voicemail system are many. The main point in support of having this system is that, it is featured with a personalized answering facility which allows you to brief your client in situations when you are unable to answer their calls. The voicemail system is provided with caller identification facility which enables you to respond to your client at a later stage when the client might have forgotten to provide his contact information. It is also provided with date and time stamps which give a clear idea about the date and time when the message was actually obtained.

Most of the voicemail systems are provided with alerts which inform you about the arrival of new voicemail, and with this facility you can respond to your client without delay. There is also the interactive voicemail system which is feature rich and can help to make your small business venture a success. Through these systems small business establishments are able to reduce the time and space limitations. They help a lot in decision making; moreover, it can also bring a steady decrease in your telephone expenditure.

Even though there are many advantages in having a small business voice mail system there are some negative aspects also. Voicemail systems are capable of managing only a restricted number of voice mailboxes. As far as security features are concerned, it is possible for hackers to crack the passwords and read the messages, which can have a negative effect on your business goals.

Panasonic Telephone System Vs the Toshiba Digital Phone System

The Panasonic telephone system is one of the most commonly used phone systems in the world, and in this article we’ll compare its features to comparable systems offered by Toshiba. We will look at systems that are designed for the small to medium sized business.

When first confronted with the various options offered by these two huge international brands, the prospect of choosing the right one for your business or organization can be a little daunting. There have been many a Panasonic telephone system over the years and more recently the up to date systems include the KX TE system. This is notable in the world of business communications as it is considered an advanced, fully hybrid communications system. It was developed with the small/medium size business in mind, namely because is fairly easy to expand. It can be upgraded from 3 office phone lines and 8 extensions to 6 lines and 24 extensions. This is done by adding optional cards that utilise analogue lines.

This system comes with caller line identification which includes an LCD option that displays the number of the caller on the digital keyphone. Further to this, the telephone numbers of up to 20 unanswered calls per extension can be catalogued. A voicemail option can be added to the system.

For businesses that believe they will expand in the future, the Panasonic telephone system arguably offers the possibilities for this to happen.

The Toshiba digital phone system is also a popular choice for business users, and compares favourably to the Panasonic phone system. It has arguably got some attractive features – an important consideration for the modern business environment. It also takes up a small amount of space, another important thing to consider in the modern working environment. This system comes with an LCD with tilt display – providing clear information and message prompts for various levels of light.

The Toshiba digital phone system is also known for its messaging Waiting Message Indicator/Visual Ringing Lamp – waiting indicator and its viewable ringing lamp alert for incoming messages, or that your telephone is going off when you are taking a different call. The large dial pad has won over some users with its user friendly interface, enhanced productivity and easy-to-use nature. It also comes with Audio Control Centre (offering Headset and Mute) – which enables you to quickly alter the path and loudness of your telephone call.

Both the Panasonic telephone system and the Toshiba digital phone system offer advantages to the modern business, and you should be able to choose the right one after some careful consideration.

Cable Planning In Local Telephone System

Need for cable planning

With the increasing size of telephone exchange systems in most cities and towns in India, subscribers connections are being given through underground. Cables to an increasing extent, As the use of underground cable networks becomes progressively more common it becomes necessary to plan the network well ahead of the time demand for telephone connections actually arises.

Purpose of planning

The main idea behind proper economic cable planning is the availability at optimum cost of the cable pair of proper type as and when required for the purpose of maintenance and new connections. The cable component form a substantial portion of the capital cost of local telephone project. Hence proper cable planning will effectively reduce such capital cost without hindrance to maintenance and new connections.

The planning work can therefore be considered in its two broad aspects viz.

(a) Anticipation of telephone demands

(b) Determination of an economical and convenient manner in which cable provision can be made to meet these demands.

Anticipation of telephone demands

Forecasting is done generally for a period of 20 years as it covers the economic planning period of most of the components of a telephone exchange project. A document namely Telephone demand projections – cities and selected towns available in all circle offices will supply the data relating to the anticipated telephone demands in a particular area. The forecast based on the above document will give the figures generally at 6 years interval, called the base data.

Preparation of cable plan and their approval

The cable network in a telecom project should be executed in a co-ordinated manner matching with the installation of exchange equipment. Normally the cable component of the project takes a very long time. Hence the cable network need not be waited for the sanctioning of the project. As soon as the firm allotment of exchange equipment is received, the cable plans. wherever necessary are prepared and got approved by the competent authority well in time.

The cable network is to be so co-ordinated that all the associated cable component works are completed about 3 months in advance of the commissioning of the exchange.

Flexible network

In this type of network two cross connection points viz. cabinets and pillars are provided between exchanges and DPs to maintain the flexibility by using a particular cable pair within a number of DPs.

(a) Primary cable:- The cable laid between exchange and cabinet is called primary cable. The gauge of such cable is normally 0.4 mm. the recent development is the use of 0.32 mm dia. conductor and consequently there will be huge saving of copper.

(b) Secondary cable:- This cable is linking the cabinet with pillar and the

normal gauge of conductor is 0.5mm.

(c) Distribution cable:- DPs are connected to the pillar by these type of cable. The gauge varies from 0.5 mm, 0.63mm depending upon the distance of the DPs from the pillar.